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ARTICLE I - NAME AND PURPOSE
Section 1.1 Name. The name of this corporation
is The 506th Airborne Infantry Regiment Association (Airmobile,
Air Assault), hereafter referred to as the "Association."
Section 1.2 Statement of Nonprofit Status. The
Association is a nonprofit mutual benefit corporation chartered
under the laws of the State of California.
Section 1.3 Purpose. The purpose of the
Association shall be to:
(a) Maintain the camaraderie and relationships of those who
have served or are serving in the 506th Parachute Infantry, the
506th Airborne Battle Group, the 506th Airborne Infantry, the
506th Infantry (Airborne), and the 506th Infantry (Air Assault)
including its predecessor or successor units.
(b) Preserve the history of the 506th and the soldiers who
served in it.
(c) Preserve the memory and the honor of 506th members who
have given their lives in the service of their country.
(d) Support and provide encouragement to active duty members
and families of 506th.
Section 1.4 Restrictions. No member shall:
(a) Receive compensation, earnings, or other financial benefit
from the Association either directly or indirectly through a
relative or business affiliations.
(b) Expend or receive reimbursement from Association funds
for personal travel or entertainment expenses.
(c) Use membership in the Association as an endorsement or
qualification for business or political purposes.
Section 1.5 Governance. The Association shall
be governed by its Articles of Incorporation and Bylaws.
Section 1.6 Office. The principal office of
the Association shall be such place as designated by the Board
of Directors.
Section 1.7 Termination and Dissolution. Upon
termination of the Association, the then current Officers and
Directors shall convert all remaining Association assets to cash
to; first, resolve any and all debts of the Association; then,
to distribute any remainder to another tax-exempt military organization(s)
chosen at the discretion of the Board of Directors.
ARTICLE II - MEMBERSHIP
Section 2.1 Classes. There shall be three (3)
classes of membership as follows:
2.1.1 Regimental. Regimental membership shall be granted
to all those who have served or are serving in the 506th.
2.1.2 Affiliate. Affiliate membership shall be granted
to individuals, who have served or are serving in units attached
to or supporting the 506th.
2.1.3 Associate. Associate membership shall be granted
to spouses, or at the discretion of the Board of Directors, other
immediate family members of all those deceased (Regimental or
Affiliate) members of the Association, or to other individuals
or sponsoring organizations having a special connection or association
with the 506th.
Section 2.2 Qualification and Approval.
2.2.1 Application.
(a) Application for membership shall be made in such manner
and form as may be prescribed by the Board of Directors.
(b) The application form for Regimental and Affiliate members
shall contain, at a minimum, the applicant's name, address, phone,
rank (current or at date of separation), unit and dates of service.
The application form for Associate members shall contain, at
a minimum, the applicant's name, address, phone and the name
and relationship to a deceased (Regimental or Affiliate) member
of the Association or the relationship to the Association.
2.2.2 Eligibility.
(a) An applicant for membership may be asked to supply satisfactory
evidence of eligibility for membership.
(b) Every application for membership shall be accompanied
by an application fee as established by the Board of Directors.
Such application fee shall be in addition to the regular annual
membership dues as established by the Board of Directors, which
fee shall be due at the time of application.
2.2.3 Approval. The procedure for approval of membership
shall be determined by the Board of Directors.
Section 2.3 Dues and Fees.
2.3.1 Annual membership dues shall be set by the Board of
Directors.
2.3.2 Event fees shall be proposed by the committee chair
and President and approved by the Board of Directors.
Section 2.4 Suspension and Termination of Membership.
2.4.1 Suspension. Membership, and all of the rights
of membership, shall be suspended upon:
(a) Failure to pay annual dues within 30 days of date due:
or
(b) Failure to pay other amounts due, including returned checks
and fees thereon, within 30 days of notice.
2.4.2 Termination. Membership shall be terminated upon:
(a) The resignation of the member;
(b) The determination by the Board of Directors that the member
has engaged in conduct materially prejudicial to the interests
of the Association; or
(c) The failure of a member to pay his/her annual dues within
60 days of the date due.
2.4.3 Notice and Opportunity to be Heard. Members will
be given 15 days' prior notice of the suspension or the termination
and the reasons for such action, and the member will have an
opportunity to be heard by the Board of Directors, either orally
or in writing, not less than 5 days' before the effective date
of the suspension or termination.
ARTICLE III - MEETINGS AND VOTING OF MEMBERS
Section 3.1 Meetings.
3.1.1 Biannual Meeting. The Biannual meeting of members
shall be held in various geographic areas of the United States
in an effort to provide convenient access to the majority of
members.
3.1.2 Special Meetings. A special meeting of the members
may be called by the Board of Directors, or by petition of 10
percent or more of the Regimental and Affiliate members.
3.1.3 Notice of Meetings. All notices of meetings shall
be sent or otherwise delivered not less than 30 nor more than
60 days before the meeting date. The notice shall specify the
place, date, and hour of the meeting and (i) in the case of a
special meeting, the general nature of the business to be transacted,
or (ii) in the case of the biannual meeting, those matters which
the Board of Directors, at the time of giving the notice, intends
to present for action by the members.
3.1.4 Notice of Certain Agenda Items. If action is
proposed to be taken at any meeting for approval of any of the
following proposals, the notice shall also state the general
nature of the proposal; member action on such items is invalid
unless the notice or written waiver of notice states the general
nature of the proposal(s):
(a) Removing a member of the Board of Directors;
(b) Filling vacancies on the Board of Directors;
(c) Amending the Articles of Incorporation; or
(d) Approving a plan of distribution of assets, other than cash,
in liquidation.
3.1.5 Manner of Giving Notice. Notice of any meeting
of members shall be given either personally or by first-class
mail, electronic mail, facsimile, or other written communication,
charges prepaid, addressed to each member either at the address
of that member appearing on the books of the Association or the
address given by the member to the Association for the purpose
of notice.
Section 3.2 Voting.
3.2.1 Eligibility. Members entitled to vote shall be
Regimental and Affiliate members as of the date determined in
accordance these Bylaws, subject to the provisions of the California
Nonprofit Corporation Law.
3.2.2 Manner of Casting Votes. Voting may be by voice
or ballot, provided that any election of a member of the Board
of Directors must be by ballot if demanded by any Regimental
or Affiliate member before the voting begins.
3.2.3 Quorum. 15 percent of the Regimental and Affiliate
members shall constitute a quorum for the transaction of business
at a meeting of the members. The act of the majority of the voting
members present or represented by proxy at any meeting at which
a quorum is present shall be considered the act of the members.
A meeting at which a quorum is initially present may continue
to transact business, notwithstanding the withdrawal of members,
if any action is approved by at least a majority of the required
quorum for such meeting, or such greater number as is required
by the Articles of Incorporation, these Bylaws or by law.
Section 3.3 Waiver of Notice by Attendance. Attendance
by a member at a meeting shall constitute a waiver of notice
of that meeting, except when the member objects at the beginning
of the meeting to the transaction of any business due to the
inadequacy or illegality of the notice. Attendance at a meeting
does not constitute a waiver of any right to object at the meeting
to the consideration of matters not included in the notice of
the meeting.
Section 3.4 Action by Written Consent Without a Meeting.
3.4.1 General. Any action that may be taken at any
annual or special meeting of members may be taken without a meeting
and without prior notice upon compliance with the provisions
of this section.
3.4.2 Solicitation of Written Ballots. The Secretary
shall distribute one written ballot to each member entitled to
vote; such ballots shall be mailed or delivered in the manner
required by Section 3.1.5 for giving notice of special meetings.
All solicitations of votes by ballot shall: (1) indicate the
number of responses needed to meet the quorum requirement; (2)
state the percentage of approvals necessary to pass the measure(s);
and (3) specify the time by which the ballot must be received
in order to be counted. Each ballot so distributed shall: (1)
set forth the proposed action, and (2) provide the members an
opportunity to specify approval or disapproval of each proposal,
if more than one proposal is set forth.
3.4.3 Quorum. Approval by written ballot pursuant to
this Section shall be valid when the number of votes cast by
ballot within the time specified equals or exceeds the quorum
required to be present at a meeting authorizing the action, and
the number of approvals equals or exceeds the number of votes
that would be required to approve at a meeting at which the total
number of votes cast was the same as the number of votes cast
by ballot.
3.4.4 Revocation. No written ballot may be revoked
after delivery to the Association or deposit in the mails, whichever
first occurs.
Section 3.5 Record Date.
3.5.1 Determined by Board of Directors. For the purpose
of determining which members are entitled to receive notice of
any meeting, the Board of Directors may fix, in advance, a "record
date," which shall not be more than 30 nor fewer than 10
days before the date of any such meeting, nor more than 30 days
before any such action without a meeting. Only members of record
on the date so fixed are entitled to notice notwithstanding any
transfer of any membership on the books of the Association after
the record date, except as otherwise provided in the Articles
of Incorporation, by agreement, or in the California Nonprofit
Corporation Law.
3.5.2 Failure of Board of Directors to Determine Date.
Unless fixed by the Board of Directors, the record date for
determining those members entitled to receive notice of a meeting,
shall be at the close of business on the business day preceding
the day on which notice is given or, if notice is waived, at
the close of business on the business day preceding the day on
which the meeting is held.
Section 3.6 Proxies. Every person entitled to
vote shall have the right to do so either in person or by one
or more agents authorized by a written proxy, signed by the person
and filed with the Secretary. A proxy shall be deemed signed
if the member's name is placed on the proxy by the member or
the member's attorney in fact. The revocability of a proxy shall
be governed by the provisions of the California Nonprofit Corporation
Law.
ARTICLE IV - BOARD OF DIRECTORS
Section 4.1 Number of Directors. The authorized
number of Directors shall be eleven (11). Included in the 11-member
Board of Directors are the Chairperson, President, Secretary,
and Treasurer who shall have the qualifications specified in
Section 6.2 and who shall be nominated and elected in accordance
with the provisions of Section 6.3 and the following Sections
4.3 and 4.4 of these Bylaws.
Section 4.2 Qualifications of Directors.
4.2.1 Director. To qualify for a position as a Director,
the nominee must be a Regimental or Affiliate member of the Association.
Section 4.3 Nomination for Directors and Certain Officers.
4.3.1 Nominating Committee. At least 3 months prior
to a scheduled member meeting the Chairperson shall designate
3 Regimental or Affiliate members in good standing as members
of the Nominating Committee. No later than 60 days prior to a
scheduled member meeting, the Nominating Committee will, in writing,
present a slate of candidates for the Board of Directors to the
general membership for its consideration. In accordance with
the provisions of Section 6.3, the Nominating Committee will
also present a slate of candidates for the office of Chairperson,
President, Secretary, and Treasurer. The slate, together with
a ballot, will be mailed to each member with the notice of the
biannual meeting.
4.3.2 Nomination by Members. Any Regimental or Affiliate
member may place names in nomination by submitting his/her nomination
in writing to the Nominating Committee no later than 60 days
prior to a scheduled member meeting, or may state his or her
nomination from the floor at the biannual meeting. To be placed
on the slate of candidates a nominee must be nominated by Regimental
and Affiliate members representing 2 percent (2%) of the membership.
On timely receipt of a petition signed by the required number
of members, the Secretary shall cause the names of the candidates
named on it to be placed on the ballot along with those candidates
named by the nominating committee.
4.3.3 Solicitation of Votes. If more people are nominated
to serve as members of the Board of Directors or for the office
of Chairperson, President, Secretary, or Treasurer than can be
elected, the election shall take place by means of a procedure
that allows all nominees a reasonable opportunity to solicit
votes and all members a reasonable opportunity to choose along
nominees. If after the close of nominations the number of people
nominated for the Board of Directors is not more than the number
of Directors to be elected, the Board of Directors may without
further action declare that those nominated and qualified to
be elected have been elected. Similarly, if after the close of
nominations there is only one person nominated for any of the
offices of Chairperson, President, Secretary, or Treasurer, the
Board of Directors may without further action declare that each
such person nominated and qualified to be elected to such office
has been elected.
Section 4.4 Election and Term of Office of Directors
and Certain Officers.
4.4.1 Election. The Directors and Chairperson, President,
Secretary, and Treasurer shall be elected by written ballot at
the biannual meeting, and the result announced at that meeting.
If any meeting is not held or the Directors or any of such Officers
are not elected at the biannual meeting, a special election may
be held for that purpose.
4.4.2 Vote Required to Elect Directors and Certain Officers.
The candidates receiving the highest number of votes shall
be elected as Directors and the candidates receiving the highest
number of votes for the office of Chairperson, President, Secretary,
and Treasurer, respectively, shall be elected to such office.
4.4.3 Term of Office. The Directors, Chairperson, President,
Secretary, and Treasurer will hold office for 2 years.
Section 4.5 Vacancies.
4.5.1 Vacancies among the Board of Directors or any of the
offices of Chairperson, President, Secretary, or Treasurer shall
be filled by the Board of Directors until the next election.
4.5.2 Members may elect a Director or Directors at any time
to fill any vacancy or vacancies not filled by the Board of Directors.
Any such election by written vote shall require the consent of
a quorum majority. Members may elect a Chairperson, President,
Secretary, or Treasurer at any time to fill any vacancy or vacancies
not filled by the Board of Directors. Any such election by written
vote shall require consent of a quorum majority.
Section 4.6 Removal. Any member of the Board
of Directors or any officer may be removed by a majority vote
of the Board of Directors.
Section 4.7 Powers. The business and affairs
of the Association shall be managed and all corporate powers
shall be exercised by or under the direction of the Board of
Directors, subject to the provisions of the California Nonprofit
Corporation Law and any limitations in the Articles of Incorporation
and these Bylaws relating to action required to be approved by
the members.
Section 4.8 Indemnification.
4.8.1 Right of Indemnity. To the fullest extent permitted
by law, the Association shall indemnify its Directors, officers,
employees, and other persons described in Section 7237(a) of
the California Corporations Code, including persons formerly
occupying any such position, against all expenses, judgments,
fines, settlements and other amounts actually and reasonably
incurred by them in connection with any "proceeding,"
as that term is used in that section, and including an action
by or in the right of the Association, by reason of the fact
that the person is or was a person described in that section.
"Expenses," as used in this Bylaw, shall have the same
meaning as in Section 7237(a) of the California Corporations
Code.
4.8.2 Approval of Indemnity. On written request to
the Board of Directors by any person seeking indemnification
under Section 7237(a) the California Corporations Code whether
the applicable standard of conduct set forth in Section 7237(b)
or Section 7237 (c) of the California Corporations Code has been
met and, if so, the Board of Directors shall authorize indemnification.
If the Board of Directors cannot authorize indemnification because
the number of Directors who are parties to the proceeding with
respect to which indemnification is sought prevents the formation
of a quorum of Directors who are not parties to that proceeding,
the Board of Directors shall promptly call a meeting of the members.
At that meeting, the members shall determine under Section 7237(e)
of the California Corporations Code whether the applicable standard
of conduct set forth in Section 7237(b) or Section 7237(c) of
the California Corporations Code has been met and, if so, the
members present at the meeting in person or by proxy shall authorize
indemnification.
4.8.3 Advancement of Expenses. To the fullest extent
permitted by law and except as otherwise determined by the Board
of Directors in a specific instance, expenses incurred by a person
seeking indemnification under this section of these Bylaws in
defending any proceeding covered by this section shall be advanced
by the Association before final disposition of the proceeding,
on receipt by the Association of an undertaking by or on behalf
of that person that the advance will be repaid unless it is ultimately
determined that the person is entitled to be indemnified by the
Association for those expenses.
4.8.4 Insurance. The Association shall have the right
to purchase and maintain insurance to the full extent permitted
by law on behalf of its officers, Directors, employees, and other
agents, against any liability asserted against or incurred by
any officer, Director, employee, or agent in such capacity or
arising out of the officer's, Director's, employee's, or agent's
status as such.
ARTICLE V - MEETINGS OF THE BOARD OF DIRECTORS
Section 5.1 Regular Board of Directors Meetings.
5.1.1 Meetings may be held at any place in the continental
United States designated by the Board of Directors.
5.1.2 Regular meetings of the Board of Directors may be held
without notice if the time and place of the meetings are fixed
by the Bylaws or the Board of Directors.
Section 5.2 Special Board of Directors Meetings.
5.2.1 Authority to Call. Special meetings of the Board
of Directors for any purpose may be called at any time by the
Chairperson, President or any 2 officers or Directors.
5.2.2 Notice.
(a) Notice may be given by telephone, including a voice messaging
system or other system or technology designed to record and communicate
messages, telegraph, facsimile, electronic mail, or other electronic
means. All notices shall be given or sent to the Director's address
or telephone number as shown on the records of the Association.
(b) Special meetings of the Board of Directors shall be held
upon 35 days' notice by first-class mail or 30 days notice delivered
personally or by telephone, or as otherwise defined in (a) above.
(c) The notices shall state the purpose, time and place for
the meeting.
Section 5.3 Quorum. A majority of the authorized
number of the Board of Directors shall constitute a quorum for
the transaction of business. Every act or decision done or made
by a majority of the Board of Directors present at a meeting
duly held at which a quorum is present shall be regarded as the
act of the Board of Directors, subject to the provisions of Section
7211(a)(8) of the California Nonprofit Corporation Law. A meeting
at which a quorum is initially present may continue to transact
business, notwithstanding the withdrawal of Directors, if any
action taken is approved by at least a majority of the required
quorum for that meeting.
Section 5.4 Waiver of Notice. The transactions
of any meeting of the Board of Directors, however called and
noticed, shall be as valid as though taken at a regularly called
meeting, if each of the members of the Board of Directors not
present signs a written waiver of notice, a consent to holding
the meeting, or an approval of the minutes. The waiver of notice
of consent need not specify the purpose of the meeting. All waivers,
consents, and approvals shall be filed with the Association's
records or made a part of the minutes of the meeting. Notice
of a meeting shall also be deemed given to any member of the
Board of Directors who attends the meeting without protesting
before or at its commencement about the lack of adequate notice.
Section 5.5 Adjournment. A majority of the members
of the Board of Directors present, whether or not constituting
a quorum, may adjourn any meeting to another time and place.
If the meeting is adjourned for more than 24 hours, notice of
an adjournment to another time and place shall be given prior
to the time of the adjourned meeting to the members of the Board
of Directors who were not present at the time of the adjournment.
Section 5.6 Action without Meeting. Any action
required or permitted to be taken by the Board of Directors may
be taken without a meeting, if all members of the Board of Directors
individually or collectively, consent in writing to that action.
Such action by written consent shall have the same force and
effect as a unanimous vote of the Board of Directors. Such written
consent or consents shall be filed with the minutes of the proceedings
of the Board of Directors.
ARTICLE VI - OFFICERS AND COMMITTEES
Section 6.1 Officers. The officers of the Association
shall be a Chairperson, the President, Secretary, Treasurer,
and Vice Presidents.
Section 6.2 Qualifications of Officers. To qualify
as an officer of the Association, the applicant must have been
a Regimental or Affiliate member of the Association for a minimum
of 6 months at the date of the election. Each of the Chairperson,
President, Secretary and Treasurer shall also be a member of
the 11-person Board of Directors.
6.2.1 Chairperson. To qualify for the position of Chairperson
of the Board of Directors, the nominee the nominee must be a
Regimental or Affiliate member of the Association in good standing
during the year prior to election.
6.2.2 President. To qualify for the position of President,
the nominee must be a Regimental or Affiliate member of the Association
in good standing during the year prior to election.
Section 6.3 Nominations and Elections of Certain Officers.
The Chairperson, President, Secretary and Treasurer shall
be nominated and elected in accordance to the provisions of Sections
4.3 and 4.4 of these Bylaws. The Vice-Presidents shall be appointed
by the President in accordance with Section 6.6.5.
Section 6.4 Vacancies in Office. A vacancy in
any office because of death, resignation, removal, disqualification,
or any other cause shall be filled only in the manner prescribed
in these Bylaws under Section 4.5.
Section 6.5 Removal of Officers. Any officer
may be removed by a majority vote of the Board of Directors.
Section 6.6 Responsibilities of Officers.
6.6.1 Chairperson. The Chairperson shall preside at
all meetings of the Board of Directors. The Chairperson shall
also, at the biannual meeting and at such times as the Chairperson
may deem appropriate, communicate to the membership and/or the
Board of Directors such information or proposals as would promote
the objectives of the Association and shall perform such other
duties as are necessarily incident to the office of the Chairperson.
6.6.2 President. The President shall be the principal
officer of the Association and shall preside at all meetings
of the Board of Directors in the absence of the Chairperson.
The President shall also, at the biannual meeting and at such
times as the President may deem appropriate, communicate to the
membership and/or the Board of Directors such information or
proposals would promote the objectives of the Association and
shall perform such other duties as are necessarily incident to
the office of the President.
With the approval of the Board of Directors, the President shall
sign all deeds, contracts and other instruments affecting the
operation of the Association.
6.6.3 Secretary.
(a) The Secretary shall keep or cause to be kept, at the office
or such other place the Board of Directors may direct, a book
of minutes of all meetings and actions of the Board of Directors,
committees of the Board of Directors, and members, with the time
and place of holding, whether regular or special, and, if special,
how authorized, the notice given, the names of those present
at such meetings, the number of members present or represented
at members' meetings, and the proceeding of such meetings.
(b) The Secretary shall keep or cause to be kept, at the office,
as determined by resolution of the Board of Directors, a record
of the Association's members, showing the names of all members,
their addresses, and the class membership held by each.
(c) The Secretary shall give, or cause to be given, notice
of all meetings of the members and of the Board of Directors
required by the Bylaws to be given. The Secretary shall have
such other powers and perform such other duties as may be prescribed
by the Board of Directors or these Bylaws.
6.6.4 Treasurer.
(a) The Treasurer shall keep and maintain, or cause to be
kept and maintained, adequate and correct books and records of
accounts of the properties and business transactions of the Association,
including accounts of its assets, liabilities, receipts, disbursements,
gains, losses, capital, retained earnings, and the other matters
customarily included in financial statements. The books of account
shall be open to inspection by any member of the Board of Directors
at all reasonable times.
(b) The Treasurer shall deposit all money and other valuables
in the name and to the credit of the Association with such depositories
as may be designated by the Board of Directors; shall disburse
the funds of the Association as may be ordered by the Board of
Directors; shall render to the members of the Board of Directors
an account of all transactions and a statement of the financial
condition of the Association; and shall have other powers and
perform such other duties as may be prescribed by the Board of
Directors or these Bylaws.
(c) The Treasurer shall cause to be filed such documents,
returns and reports as may be required by law.
6.6.5 Vice Presidents.
6.6.5.1 Appointment. The Vice Presidents may be appointed
by the President from the members of the Board of Directors subject
to the approval of a majority of the Board of Directors.
6.6.5.2 Responsibilities. In the absence or disability
of the President, Vice Presidents, in order of their rank as
fixed by the Board of Directors, shall perform all duties of
the President, and when so acting shall have all the powers of,
and be subject to all the restrictions upon, the President. The
Vice Presidents shall chair the committees as provided in these
Bylaws under Sections 6.7.1, 6.7.2, and 6.7.3. The Vice Presidents
shall have such other powers and perform such other duties as
from time to time may be prescribed for them respectively by
the Board of Directors.
6.6.5.3 Term of Office. The Vice Presidents will hold
office for 2 years. No member may serve as Vice President for
more than 3 consecutive 2-year terms.
Section 6.7 Committees of Directors. The Board
of Directors may, by resolution adopted by a majority of the
Board of Directors then in office, designate 1 or more committees,
each consisting of any number of appointees from the Board of
Directors or the general membership, unless otherwise provided
in these Bylaws. The members of the Committees shall be appointed
by the President subject to the approval of a majority of the
Board of Directors. The committees may include the following:
6.7.1 Nominating Committee. The Nominating Committee
provides the Association members with the names of qualified
candidates to serve on the Board of Directors and the names of
qualified candidates to serve also as Chairperson, President,
Secretary, and Treasurer.
6.7.2 Membership Committee. The Membership Committee
reviews applications for membership and determines if and for
which class of membership the applicant qualifies. The Membership
Committee meets with any applicant who objects to its decision
on membership suitability, and reports its findings to the Board
of Directors. This committee is chaired by the Vice-President/Membership.
6.7.3 Events Committee. The Events Committee coordinates
membership meetings and events. This committee is chaired by
the Vice-President/Events.
6.7.4 Audit Committee. The Audit Committee conducts
an annual internal audit of the financial activities, policies
and procedures of the Association. The Audit Committee is chaired
by a Director-at-large, not a member of the Finance Committee,
appointed by the President, and will consist of a minimum of
3 members. This committee will provide a written report to the
members at the annual meeting. The Audit Committee shall be appointed
only as the Board of Directors deems necessary.
6.7.5 Bylaws Committee. The Bylaws Committee conducts
a review of the Association Bylaws, polices and procedures. This
committee is chaired by the Secretary. The Bylaws Committee shall
be appointed only as the Board of Directors deems necessary.
6.7.6 Finance Committee. The Finance Committee sets
the policies for the conduct and reporting of the financial affairs
of the Association. The Finance Committee will be chaired by
the Treasurer and will consist of a minimum of 3 members.
6.7.7 Website Committee. The Website Committee is responsible
for the maintenance of the Association's website and electronic
communications. The Website Committee will be chaired by a Webmaster
as appointed by the President subject to the approval of a majority
of the Board of Directors.
ARTICLE VII - RECORDS AND REPORTS
Section 7.1 Maintenance of the Association Records.
The following records shall be kept at the Association office:
(a) Adequate and correct books and records of account;
(b) Minutes in written form of the proceedings of its members,
the Board of Directors, and the committees of the Board of Directors;
and
(c) A record of its members, giving their names and addresses
and the class of membership held by each.
Section 7.2 Annual Reports to Members. The following
written reports shall be provided to the members.
(a) Financial statements for the prior fiscal year reviewed
by an independent Certified Public Accounting Firm;
(b) A report by the Audit Committee summarizing the findings
of the committee and any recommended actions to be taken; and
(c) A record of its members, giving their names, addresses,
and phone numbers and the class of membership held by each. Such
record shall exclude addresses and phone numbers of any member
who has requested such in writing.
Section 7.3 Members' Inspection Rights.
(a) Any member of the Association may inspect and copy, at
no expense to the Association, the records of members' names
and addresses and voting rights during usual business hours upon
5 days' prior written demand reasonably related to such person's
interest as a member of the Association, stating the purpose
for which the inspection rights are requested.
(b) Any member of the Association may inspect the accounting
books and minutes of the proceedings of the members and the Board
of Directors and committees of the Board of Directors during
usual business hours upon 5 days' prior written demand for a
purpose reasonably related to such person's interest as a member,
stating the purpose for which inspection rights are requested.
(c) Any member of the Association may inspect the original
Articles of Incorporation and the Bylaws as amended to date,
upon 5 days' prior written demand for a purpose reasonably related
to such person's interest as a member.
ARTICLE VIII - AMENDMENTS
Section 8.1 Amendment by Members. New Bylaws
may be adopted or these Bylaws may be amended or repealed by
approval of a majority of the Regimental and Affiliate members
or their proxies, or by written assent of these persons.
Section 8.2 Amendment by the Board of Directors. Subject
to the rights of members under Section 8.1 above, Section 7151
of the California Corporations Code and the limitations set forth
below, the Board of Directors may adopt, amend, or repeal these
Bylaws:
(a) The Board of Directors may not amend a Bylaw provision
fixing the authorized number of Directors or the minimum and
maximum number of Directors.
(b) The Board of Directors may not adopt or amend Bylaws provisions
concerning the following subjects without the approval of the
Regimental and Affiliate members:
(1) Any provision changing the terms of Directors;
(2) Any provision changing the number of Directors;
(3) Any provision allowing one or more members of the Board
of Directors to hold office by designation or selection rather
than election by the members of the Association, other than as
provided for in the filling of vacancies;
(4) Any provision increasing the quorum for members' meetings;
or
(5) Any provision changing proxy rights.
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